Category Archives: Meeting Minutes

Family Services Committee Meeting Minutes – 9/18/18

Family Services Committee Meeting
September 18, 2018
 
In attendance: Shelley Benoit, BHN, Melissa Blisset, Square One, Lynnanne Brown, Elizabeth Freeman Center, Portia Bullock?, NEFWC, Ellen Broadhurst, Chicopee Public Schools, Hillary Cronin, VA HUD VASH, Anthia Elliott, BHN, Fran Lemay, Greenfield Family Inn/ServiceNet, Heather Marshall, Elizabeth Freeman House, Pamela Schwartz, Network, Janna Teatrault, Community Action, Melissa White, Valley Opportunity Council
DHCD data review – click here
We reviewed the data provided by DHCD and confirmed our continued need for greater clarity, e.g., to include the transfer number in the number of entries and exits does not provide us with meaningful data.  We also agreed it would be useful to understand:
  • among the number of EA applicants, how many were diverted, and within that number, how many used RAFT, how many used HomeBASE
  • on the data sheet that details “where client went upon exit” the first box says “emergency shelter” – need to clarify that
We also agreed that once Donna has returned (10/1), we will ask for her placement numbers to be added to the monthly report.
Network earmark update
Pamela shared the Network Steering Committee conversation regarding the allocation of the Network earmark of $125,000.  The current proposal is to allocate $25,000 to training needs for the Network focused on a range of skills and practices, including trauma-informed care, how to run a housing oriented shelter, and cultural competency.  The remainder would be allocated to flexible funds to assist with prevention and rapid rehousing, including landlord mitigation funds (e.g., repairs, etc.) to encourage renting to tenants. The Committee unanimously supported this proposal.
Family Services Committee work plan
The Network Steering Committee also requested that the Network committees consider its goals and broad work plan for this fiscal year.  After discussion, the group recommended these broad goals:
  • relationship building and information sharing (supports motivation and positive energy in the work)
  • legislative advocacy – a unified voice and opportunity to meet with legislators
  • professional development through Network sponsored trainings
We agreed to further brainstorm outcome measures related to # of legislative meetings and legislative outcomes and # of people attending trainings, broken down by agency type and sub-region so we can best assess Network reach and impact.
Network Legislative Meeting: November 16, 1-3 pm, Greenfield Community College
The Network is hosting a legislative meeting to introduce the 5 new legislators in the Upper Valley.  It will be regionwide, including all Western MA legislators and local officials and Network partners.  Stay tuned for additional info but mark your calendars for now!
Next meeting dates/times
Our previous meeting time of 1 pm on Tuesday permanently conflicts with Hampden County’s individual case conferencing meetings which precludes Gerry McCafferty, the Hampden CoC liaison, from ever attending these meetings.  All agreed that it was no problem (and for some, even preferred!) to move the time to at least afford the opportunity for her to join us.
In general, we will move our meeting time to 11 am-12:30 pm but due to a conflict in October, for the October meeting we will meet from 12 noon-1:30 pm.
So our upcoming meeting schedule is:
 
Tues., 10/9, 12 noon – 1:30 pm
Tues., 11/13, 11 am – 12:30 pm
Tues., 12/11, 11 am – 12:30 pm
Note: Unfortunately, the Holyoke Public Library is not available, but HCC’s Frost Room 309 is.  So our meetings will take place there.

Three County Individual Services Meeting Minutes – 9/17/18

Three County Individual Services Meeting
9/17/18
 

In attendance:  Elizabeth Bienz, ServiceNet, Sam Cunningham, ServiceNet, Eleanor Dodson, ServiceNet, Jen Glover, Life Path, Lisa Goldsmith, DIAL/SELF, Erin Forbush, ServiceNet, Chris Hughes, ServiceNet, Andy Klatka, Eliot CHS-Homeless Services, Jay Levy, Eliot Services, Katie Miernecki, ServiceNet, Danielle McColgan, CHD, Star Mott, ServiceNet, Nikki Riello, Hilltown CDC, Pamela Schwartz, Network, Kate Shapiro, DMH, Michael Trembley, ServiceNet, Hayley Wood, Easthampton Council on Aging, John Wren, ServiceNet, Chris Zabik, DMH

Coordinated Entry Update
Erin Forbush provided an update regarding weekly Coordinated Entry meetings.  They are taking place at 1 pm every Monday at this ServiceNet location (296 Nonutuck Street).  Every week there is a meeting to discuss individual clients and best housing matches. In the last 2 months there have been no vacancies, largely as a result of ServiceNet’s shift in its HUD contracts for Permanent Supportive Housing.

There are 2 contracts that are in transition, 1 for 15 beds that ends as of Jan. 2019 and the other for 45 beds that ends as of July 2019.  In Northampton, this impacts 38 Hawley Street (12 units) and Pleasant Street (1 unit).  ServiceNet is working diligently with individuals impacted to ensure they are re-housed as needed.  Meanwhile, the Three County CoC has posted an RFP for these housing funds to be administered by another agency.

Network earmark update
Pamela shared the Network Steering Committee conversation regarding the allocation of the Network earmark of $125,000.  The current proposal is to allocate $25,000 to training needs for the Network focused on a range of skills and practices, including trauma-informed care, how to run a housing oriented shelter, and cultural competency.  The remainder would be allocated to flexible funds to assist with prevention and rapid rehousing, including landlord mitigation funds (e.g., repairs, etc.) to encourage renting to tenants. The Committee unanimously supported this proposal.  Members especially noted the need for training on harm reduction and trauma-informed care.  The lack of racial and ethnic diversity in our own group was also noted and the group agreed it would be extremely valuable to allocate resources for training around our cultural competency.  We distributed the newly produced data around race and ethnicity within the region’s homeless population, noting the disproportionate representation of people of color (click here for the report ).

Network Legislative Meeting: November 16, 1-3 pm, Greenfield Community College
The Network is hosting a legislative meeting to introduce the 5 new legislators in the Upper Valley.  It will be region-wide, including all Western MA legislators and local officials and Network partners.  Stay tuned for additional info but mark your calendars for now!

Upcoming training on Overcoming Tenant Screening Barriers
This training is taking place on October 4, 9:30-11:30 am at HCC.  Pamela will send a reminder notice just to this group attending in order to provide an opportunity for more 3 County CoC attendance.

Next meeting date:
Monday, October 15
1 pm – 2:30 pm
ServiceNet
296 Nonotuck Street, Florence

 

 

Veterans Committee Meeting Minutes 9/5/18

Veterans Committee Meeting Committee Minutes
9/5/18
In attendance:  Heather Cahillane, Soldier On, Janice Humason, FOH/CSO, Gerry McCafferty, Hampden County CoC, Lizzy Ortiz, Mercy Medical, Pamela Schwartz, Network, Stephanie Tonelli, FOH/CSO, Catherine Torres, FOH/CSO
Built for Zero Update – click here for the report 
note: the report is titled August but the numbers listed are through July, 2018
The numbers are creeping up a bit but the analysis suggests that that is a function of more veterans willing to self-identify as word gets around re: housing options and support. We noted how it is important to explicitly explain these upticks to the extent they are a paradoxical reflection of progress in the system.
It was also noted that there were zero placements in July and August, a reflection of the challenge in finding affordable and suitable housing (a segue to the later topic on the approval of HUD VASH vouchers for VA ineligible veterans!).
The group discussed increasing coordination with the Three County CoC to better identify veterans that are moving between the sub-regions so as to best understand veterans’ status and needed outreach/support.  Committee members will reach out to 3 County CoC to learn meeting schedule and will attend.
HUD VASH vouchers for VA ineligible veterans:  We are still experiencing an extremely frustrating challenge with HUD’s bureaucracy as the only thing standing in the way of using these vouchers for VA ineligible veterans is HUD approval. Gerry is reaching out to Bob Pulser of US ICCH for assistance. The community is at the ready to house 8-10 VA ineligible veterans as soon as the vouchers and support service plan (with ServiceNet) is approved. We will keep pushing!
Built for zero learning sessions – Gerry put the word out that the next learning session is October 10-12 in Detroit.  Expenses paid. Participants must commit to participating in improvement projects between learning sessions. Please contact Gerry if interested.
Network update:
  •  The Network was allocated its $125,000 earmark in this FY19 budget.  The Steering Committee will be meeting next week to discuss its allocation across the region and will report back.
Next meeting date:
Wednesday, October 3
2 pm – 2:30 pm (case conferencing to follow)
Friends of the Homeless,
755 Worthington Street, Springfield

Unaccompanied Homeless Youth Committee Meeting Minutes –

Unaccompanied Homeless Youth Committee Meeting Minutes
August 8, 2018
 
In attendance: Emily English, Gandara Center, Rosemary Fielder, HCC, Sharon Hall-Smith, Gandara Center, Ann Lentini, Domus, Inc., Gerry McCafferty, City of Springfield, Rylee O’Brien, Baystate General Pediatrics, Lizzy Ortiz, Mercy Medical, Mena Regan, CHD, Denise Rivera, FOH/CSO, Jean Rogers, CHD, Martha Sandoval, Baystate General Pediatrics, Pamela Schwartz, Network , Julie Vital, Baystate General Pediatrics
State Youth RFR:
The FY19 State Budget includes $3.3 million in funding for youth homelessness services (triumphant!).  The RFR has already been issued to fund 10 regions across the state, including Hampden County and the Three County region. The aim is to build an infrastructure for youth homelessness services that will hopefully grow over the coming years.  The state is providing 2 year contracts (funding allocated for the first year only) and plans to make the contracts renewable for up to 8 years, clearly indicating the evolving nature of this project.
Certain core services must be provided, e.g.,outreach, prevention, rapid re-housing, stabilization, and winter shelter that is separate from the adult system.  Funding for each region will range from $250,000 to $320,000.
4 regions (not including Western MA) will be eligible for additional funding to support partnerships with local state colleges for available housing. There is potential for growth in this area as well.

Responses are due to the state on Sept. 10.  For the Three County region, Community Action will be the lead applicant, working with DIAL/SELF and Berkshire Regional Housing Authority.  For Hampden County, the Hampden County CoC will be the lead applicant.  Because this CoC is based in the City of Springfield, the CoC has issued an RFP for partners interested in participating in this project which is due on 8/29. For more information, go to: 19-025 Homeless Youth Services and 19-025 Addendum No. 1

MANY Call on coordinated entry:  This is part of a series of calls to share best practices and network among youth providers across the country.  This call focused on coordinated entry.  Hampden County has launched its coordinated entry process with youth, meeting monthly to review data on youth – assessment status, etc. – and housing options. The goal is to establish a clear process for determining highest priority and allocating resources on that basis.
The take-away message from this call is to focus on HOUSING; that every day a young person is homeless increases the chances of staying homeless for longer.
Coordinated entry training for youth committee and other providers:  We all recognized the need for a broader coordinated entry training and discussion in our region.  Gerry agreed to offer this to youth providers later in Sept. or early October.
Youth Data Update:  Please click here for Hampden County data on youth and here for both Hampden and Three county data .  This will be utilized in our upcoming grant applications.  We agreed we would meet as needed in late Aug/early Sept. to support the grant writing process.
FY19 Budget Update – Highlights include (in addition to $3.3m for youth!):
  • RAFT funded at $20m (including at least $3m for individuals)
  • HomeBASE benefit increased from $8,000 to $10,000
  • The Network received its earmark of $125,000.  The Steering Committee will be meeting at the end of August to discuss budget planning.
Next meeting date: Wednesday, 9/26, 9 am – 10:30 am, Kittredge Center, Room 303, HCC